What a welding quotation should include
A professional welding quotation should tell the customer exactly what is being supplied, the commercial price, the validity period, payment terms, schedule assumptions, and important inclusions or exclusions. Your internal material rates, labor cost, overhead, and expected profit do not need to appear on the customer document.
Customer and job details
Quote number, date, customer, project name, job location, validity period, and contact details.
Scope and price
Clear description of fabrication, repair, installation, quantities, unit prices when useful, tax, deposit, and total.
Commercial terms
Schedule, payment terms, warranty notes, exclusions, change-work assumptions, and acceptance details.
Welding quotation example
The sample below shows a simple customer-facing quotation for a fabricated steel gate. The numbers are illustrative only; replace them with verified quantities, your own rates, and the requirements of the actual job.
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Fabricate steel gate to approved dimensions | 1 | Job | $900.00 |
| Steel sections, hinges, lock preparation, and consumables | 1 | Lot | $480.00 |
| Delivery, alignment, and site installation | 1 | Job | $220.00 |
| Total before tax | $1,600.00 |
Free welding quotation template structure
- Header: business name, logo, address, phone, email, quotation number, and date.
- Customer: customer or company name, site, contact details, and project reference.
- Scope: what will be fabricated, repaired, delivered, or installed.
- Price: line items, category summary, or one project total depending on how you sell the work.
- Inclusions and exclusions: spell out items that commonly create change work.
- Schedule: expected start, duration, and any dependencies on site access or approvals.
- Commercial terms: tax, deposit, progress payments, quote validity, warranty, and acceptance.
Quotation, estimate, proposal, and invoice
| Document | Typical purpose |
|---|---|
| Estimate | A projected price based on the information available before work begins. |
| Quotation / quote | A customer-facing commercial offer describing scope, price, and terms for the proposed work. |
| Proposal | A broader document that may include approach, alternatives, schedule, qualifications, and commercial price. |
| Invoice | A request for payment after a billing milestone, delivery, or completed work. |
Build the quotation from real job cost
A clean quote is useful only if the selling price is based on the full job. Before issuing the customer document, calculate materials and waste, labor by operation, consumables, equipment, transport, subcontractors, overhead, contingency, and the intended return. Weld Works Hub combines those values in the estimator, then creates a separate customer-ready document.
For the pricing method itself, read how to quote welding jobs step by step. For the underlying numbers, see the welding cost calculation formula and example.
Frequently asked questions
What should be included in a welding quotation?
Include the customer and project details, scope of work, price, schedule, inclusions, exclusions, payment terms, validity period, tax where applicable, warranty notes, and acceptance details.
Should a welding quotation show my profit margin?
Usually no. Internal cost, break-even price, labor cost rates, overhead, contingency, and expected profit can stay on the internal cost sheet while the customer sees the commercial price and agreed scope.
Can I use one total instead of line-item pricing?
Yes. Depending on the job and customer, a welding quotation can show one project total, a category summary, or detailed line items. Weld Works Hub supports all three presentation styles.
Is a welding quotation the same as an invoice?
No. A quotation or quote is normally issued before work is accepted, while an invoice is a request for payment after an agreed billing point or completed work.
Can Weld Works Hub create a PDF welding quotation?
Yes. The estimator creates a customer-ready print document that can be saved as PDF from the browser, separate from the confidential Internal Cost Sheet.